PROGRAM REIMBURSEMENT GUIDELINES

Updated 3/12/2025

CHES will provide reimbursement for some travel-related expenses incurred while you are traveling to/from a program within the designated dates.

NOTE: Funding options and opportunities are changing due to pharma guidelines and market shifts. This can affect each program in many ways, but especially how and if travel-related expenses are covered.

Reimbursable Expenses Include:

  • Flying

    • Parking at the airport OR arranged ground transportation to your home airport such as an Uber, Lyft or taxi.

      • Limitations:

        • 1 vehicle per party if you are parking at your home airport

        • Any parking charges that occur outside of the program dates will NOT be reimbursed

    • Checked bags fees

      • Parties of 2 persons or more

        • Two bag maximum

        • If anyone in your household is attending the same program, you are considered to be in the same party and subject to the 2 bag max.

      • Parties of 1 (traveling alone)

        • One bag maximum

      • Overweight bag fees not covered

    • Ground transportation between the airport and the program site

  • Driving

    • Mileage at the rate of $0.70/mile (per the IRS) between your home and program site

    • Tolls and bridge fees

    • Hotel parking (limit - 1 vehicle per party)

    • $20/person per every 200 miles driven

    Note: ORIGINAL ITEMIZED RECEIPTS MUST BE PROVIDED WITH YOUR REIMBURSEMENT FORM AND PROGRAM EVALUATION SHEET REQUIREMENTS MUST BE SATISFIED.

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Non-Reimbursable Expenses:

  • For those flying

    • Mileage between your home and the airport

    • Airport parking prior to or proceeding the program dates

    • Food while traveling between your home and the program. (TSA will allow dry foods and snacks through security.)

  • For those driving

    • Parking at the program site for more than one vehicle, or for days outside of the program date

    • Certain food items such as candy, gum, and alcohol

  • All Travelers (non-specific to flying or driving)

    • Hotel room charges and incidentals prior to or proceeding the program dates

    • Non-itemized receipts that include the total and not a list of goods that specify what was purchased

    • Certain food items such as candy, gum, and alcohol