PROGRAM REIMBURSEMENT GUIDELINES
Updated 3/12/2025
CHES will provide reimbursement for some travel-related expenses incurred while you are traveling to/from a program within the designated dates.
NOTE: Funding options and opportunities are changing due to pharma guidelines and market shifts. This can affect each program in many ways, but especially how and if travel-related expenses are covered.
Reimbursable Expenses Include:
Flying
Parking at the airport OR arranged ground transportation to your home airport such as an Uber, Lyft or taxi.
Limitations:
1 vehicle per party if you are parking at your home airport
Any parking charges that occur outside of the program dates will NOT be reimbursed
Checked bags fees
Parties of 2 persons or more
Two bag maximum
If anyone in your household is attending the same program, you are considered to be in the same party and subject to the 2 bag max.
Parties of 1 (traveling alone)
One bag maximum
Overweight bag fees not covered
Ground transportation between the airport and the program site
Driving
Mileage at the rate of $0.70/mile (per the IRS) between your home and program site
Tolls and bridge fees
Hotel parking (limit - 1 vehicle per party)
$20/person per every 200 miles driven
Note: ORIGINAL ITEMIZED RECEIPTS MUST BE PROVIDED WITH YOUR REIMBURSEMENT FORM AND PROGRAM EVALUATION SHEET REQUIREMENTS MUST BE SATISFIED.
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Non-Reimbursable Expenses:
For those flying
Mileage between your home and the airport
Airport parking prior to or proceeding the program dates
Food while traveling between your home and the program. (TSA will allow dry foods and snacks through security.)
For those driving
Parking at the program site for more than one vehicle, or for days outside of the program date
Certain food items such as candy, gum, and alcohol
All Travelers (non-specific to flying or driving)
Hotel room charges and incidentals prior to or proceeding the program dates
Non-itemized receipts that include the total and not a list of goods that specify what was purchased
Certain food items such as candy, gum, and alcohol